Supplier Code of Conduct

 

Supplier Code of Code

Acm Best Corp is committed to ensuring that working conditions in its supply chains are safe, that workers are threated with respect and dignity, and that business operations are environmentally responsible and conducted ethically. TO this end, Acme Best Corp established this Supplier Code of Conduct (“Code”) and requires our suppliers to operate in accordance with the principles countries in which they operate. In addition, Acme Best Corp expects our suppliers to hold their suppliers, contractors, and service providers to the standard defined in this Code.

A.  LABOR

Suppliers are committed to uphold the human rights workers, and to treat them with dignity and respect as understood by the international community. This applies to all workers including temporary, migrant, student, contract, direct employees, and any other type of worker. The recognized standards, s set out in the annex, were used as references in preparing the Code and may be a useful source of additional information. The labor standards are:

1)Freely chosen Employment

Workers shall not be required to pay employers’ agents or sub-agents’ recruitment fees or other related fees for their employment. If any such fees are found to have been paid by workers, such fees shall be repaid to the worker. As part of the hiring process, all workers must be provided with a written employment agreement in their native language that contains a description of terms and conditions of employment. Foreign migrant workers must receive the employment agreement prior to the worker departing from his or her country of origin and there shall be no substitution or change(s) allowed in the employment agreement upon arrival in the receiving country unless these changes are made to meet local law and provide equal or better terms.

2)Child Labor/Young Workers

Child labor is not to be used in any stage of manufacturing. The term “child” refers to any person under the age of 15, or under the age for completing compulsory education, or under the minimum age for employment in the country, whichever is greatest. The use of legitimate workplace learning programs, which comply with all laws and regulations, is supported. Workers under the age 18 (Young Workers) shall not perform work that is likely to jeopardize their health or safety, including night shifts and overtime. Supplier shall ensure proper management of student workers through proper management of student workers through proper maintenance of student records, rigorous due diligence of educational partners, and protection of students’ rights in accordance with applicable law and regulations. Supplier shall provide appropriate support and training to all student workers. In the absence of local law, the wage rate for student workers, interns and apprentices shall be at least the same wage rate as other entry-level workers performing equal or similar tasks.

3)Working Hours

The Supplier shall ensure working hours of employees comply with national laws and are not excessive. Employees shall be allowed at least one (1) day off in every seven(7) day period. The Supplier shall comply with applicable laws, which entitle employees to breaks, vacation time, leave periods, and holidays.

4)Wages and Benefits

Wages are essential for meeting the basic needs of employees. The Supplier shall compensate their employees by providing wages, including overtime pay, and benefits that satisfy all applicable laws and regulations. All use of temporary, dispatch and outsourced labor will be within the limits of the local law. Deductions from wages as a disciplinary measure shall not be permitted. Workers shall be provided with a timely and understandable wage statement that includes sufficient information to verify accurate compensation for work performed.

5)Human Treatment

The is to be no harsh and inhumane treatment including any sexual harassment, sexual abuse, corporal punishment, mental or physical coercion or verbal abuse of workers; nor is there to be threat of any such treatment. Disciplinary polices and procedures in support of these requirements shall be clearly defined and communicated to workers.

6)Non-Discrimination

Discrimination in employment, including recruitment, hiring, training, working conditions, job assignments, pay, benefits, promotions, discipline, termination, or retirement on the basis of gender, race, ethnicity, social origin, religion, age, disability, sexual orientation, national origin, political opinion or any other status protected by country law is prohibited. Hiring, pay, benefits, training, advancement, discipline, termination, retirement, or any other employment-related decision shall be based on relevant and objective criteria. In addition, workers or potential workers should not be subjected to medical tests or physical exams that could be used in a discriminatory way. Workers shall be provided with reasonable accommodation for religious practices.

7)Freedom of Association

In conformance with local law, suppliers shall respect the right of ll workers to form and join trade unions of their own choosing, to bargain collectively and to engage in peaceful assembly as well as respect the right of workers to refrain from such activities. Workers and/or their representatives shall be able to openly communicate and share ideas and concerns with management regarding working conditions and management practices without fear of discrimination, reprisal, intimidation or harassment.

 

 

B. HEALTH and SAFETY

The Supplier shall ensure they provide a healthy and safe working environment for employees. Conditions in all work facilities must be safe, clean, and in compliance with all applicable laws and regulations, including clearly posting all applicable health and safety related information in a location identifiable and accessible to workers. The Supplier shall have systems to detect, avoid, and respond to potential risks to the health and safety of all associates and workers shall be encouraged to raise any health and safety concerns without retaliation. Workers’ exposure to the hazards of physically demanding tasks, including manual material handling and heavy or repetitive lifting, prolonged standing and highly repetitive or forceful assembly tasks is to be identified, evaluated and controlled.  Acme Best Corp recognizes integrating comprehensive health and safety management practices into all aspects of business is essential and requires the Supplier to commit to creating a healthy work environment and safe working conditions for all of their associates. At a minimum, the Supplier shall:

1)  Provide a healthy and safe working environment for all workers, including procedures to prevent, record, manage, track and report occupational injury and illness and implement corrective actions to eliminate their causes

2)   Maintain compliance with all applicable health and safety laws and regulations

3)   Provide employees with appropriate personal protective equipment necessary to perform their jobs safely

4)   Train employees to perform their jobs safely and to maintain and use personal protective equipment correctly in a language the workers can understand

5)   Develop and maintain emergency plans and procedures

           ▪ Plans and equipment for evacuation, fire, medical, and other disaster scenarios

           ▪ Employee training and notification, drills, and emergency reporting

           ▪ Recovery plans

6)   Evaluate safety hazards to provide and maintain proper safety protocols including any necessity for physical guards, interlocks and barriers where machinery presents an injury hazard to workers

7)   Provide employees access to potable water and adequate sanitary facilities

8)   Any Supplier-provided dormitories are to be maintained for cleanliness and safety, and provided with appropriate emergency egress, hot water, adequate lighting heat and ventilation, individually secured accommodations, and reasonable personal space along with reasonable entry and exit privileges

 

C.   ENVIROMENTAL

A Supplier should recognize that environmental responsibility is integral to producing high quality products

In manufacturing operations, adverse effects on the community, environment and natural resources are to be minimized while safeguarding the health and safety of the public.

The environmental standards are:

1)  Environmental Permits and Reporting

All required environmental permits (e.g. discharge monitoring), approvals and registrations are to be obtained, maintained and kept current and their operational and reporting requirements are to be followed.

2)  Pollution Prevention and Resource Reduction

Emissions and discharges of pollutants and generation of waste are to be minimized or eliminated at the source or by practices such as adding pollution control equipment; modifying production, maintenance and facility processes; or by other means. The use of natural resources, including water, fossil fuels, minerals and virgin forest products, is to be conserved or by practices such as modifying production, maintenance and facility processes, materials substitution, re-use, conservation, recycling or other means.

3)  Hazardous Substances

Chemicals and other materials posing a hazard to humans or the environment are to be identified, labelled and managed to ensure their safe handling, movement, storage, use, recycling or reuse and disposal.

4)  Solid Waste

Supplier shall implement a systematic approach to identify, manage, reduce, and responsibly dispose of or recycle solid waste (hazardous and non-hazardous).

5)  Air Emissions

Air emissions of volatile organic chemicals, aerosols, corrosives, particulates, ozone depleting chemicals and combustion by products generated from operations are to be characterized, routinely monitored, controlled and treated as required prior to discharge. Supplier shall conduct routine monitoring of the performance of its air emission control systems.

6)  Materials Restrictions

Suppliers are to adhere to all applicable laws, regulations and customer requirements regarding prohibition or restriction of specific substances in products and manufacturing, including labeling for recycling and disposal.

7)  Water Management

Supplier shall implement a water management program that documents, characterizes, and monitors water sources, use and discharge; seeks opportunities to conserve water; and controls channels of contamination. All wastewater is to be characterized, monitored, controlled and treated as required prior to discharge or disposal. Supplier shall conduct routine monitoring of the performance of its wastewater treatment and containment systems to ensure optimal performance and regulatory compliance.

 

 

D.   ETHICS

To meet social responsibilities and to achieve success in the marketplace, Suppliers and their agents are to uphold the highest standards of ethics including;

1)  No Corruption, Extortion, or Embezzlement

All forms of corruption, extortion, and embezzlement are strictly prohibited resulting in immediate termination and legal actions.

2)  No Improper Advantage

Bribes or other means of obtaining undue or improper advantage are not to be promised, offered, authorized, given or accepted. This prohibition covers promising, offering, authorizing, giving or accepting anything of value, either directly or indirectly through a third party, in order to obtain or retain business, direct business to any person, or otherwise gain an improper advantage. Monitoring and enforcement procedures shall be implemented to ensure compliance with anti-corruption laws.

3)  Disclosure of Information

Disclosure of Information The Supplier may have access to Acme Best Corp’s confidential (non-public) information. The Supplier shall hold this confidential information in the strictest confidence and shall not (except as required by law) disclose it to anyone without ABC’s prior approval and then only on a need-to-know basis. ABC retains exclusive ownership of its confidential information.

4)  Intellectual Property

Intellectual property rights are to be respected; transfer of technology and know- how is to be done in a manner that protects intellectual property rights; and, customer and supplier information is to be safeguard.

5)  Fair Business, Advertising and Competition

Standards of fair business, advertising and competition are to be upheld.

6)  Responsible Sourcing of Minerals

Suppliers shall have a policy to reasonably assure that the tantalum, tin, tungsten and gold in the product they manufacture does not directly or indirectly finance or benefit armed groups that are perpetrators of serious human rights abuses in the Democratic Republic of the Congo or an adjoining country. Suppliers shall exercise due diligence on the source and chain of custody of these minerals and make their due diligence measures available to customers upon customer request.

 

E.   Management system

Suppliers shall adopt or establish a management system whose scope is related to the content of this Code. The management system shall be designed to ensure:

(a) compliance with applicable laws, regulations and customer requirements related to the supplier’s operations and products;

(b) conformance with this Code: and

(c) identification and mitigation of operational risks related to this Code. It should also facilitate continual improvement.

 

The management system should contain the following elements:

1)  Company Commitment

A corporate social and environmental responsibility policy statement affirming supplier’s commitment to compliance and continual improvemen.

2)  Management Accountability and Responsibility

The supplier clearly identifies senior executive and company representatives[s] responsible for ensuring implementation of the management systems and associated programs. Senior management reviews the status of the management system on a regular basis.

3)  Legal and Customer Requirements

A process to identify, monitor and understand applicable laws, regulations and customer requirements, including the requirements of this Code.

4)  Improvement Objectives

Written performance objectives, targets and implantation plans to improve the supplier’s social and environmental performance, including a periodic assessment of supplier’s performance in achieving those objectives.

5)  Training

Programs for training managers and workers to implement supplier’s policies, procedures and improvement objectives and to meet appliable legal and regulatory requirements

6)  Communication

A process for communicating clear and information about supplier’s polices, practices, expectations and performance to workers, suppliers and customers.

7)  Worker Feedback, Participation and Grievance

Ongoing process, including an effective grievance mechanism, to assess employees’

Understanding of and obtain feedback on or violations against practices and conditions covered by this Code and to foster continuous improvement.

8)  Audits and Assessments

Periodic self-evaluations to ensure conformity to legal and regulatory requirements, the content of the Code and customer contractual requirements related to social and environment responsibility.

9)  Corrective Action Process

A process for timely correction of deficiencies identified by internal or external assessments, inspection, investigations and reviews.

10) Documentation and Records

Creation and maintenance of documents and records to ensure regulatory compliance and conformity to company requirements along with appropriate confidentiality to protect privacy.

11)  Supplier Responsibility

A process to communicate Code requirements to next-tier suppliers nd to monitor their compliance to the Code.